Retreat Wisdom Collection

Running a conference – the end goal

 

Here is a collection of wisdom that i have sourced from a variety of websites about the practicalities of running a conference. I assume that as we are using design to create a sustainable Shift, we will be designing this retreat/conference, and this seem like a good starting point. We don’t want to be suggesting things that other people have already discovered don’t work.

 

We can then collate what we think is the most important aspects for us to focus on.

 

Smashing Magazine

 

https://www.smashingmagazine.com/2014/08/plan-and-run-a-great-conference/

 

This website lays down many of the realities of running a conference and what we need to plan for and expect. The main bullet points are as follows (Further breakdown of the points is available through that link, except for number 13 which i thought was worthy of being in here) :

 

1. FIGURE OUT THE THEME

2. GET A BUSINESS PARTNER, OR THREE

3. THINK ABOUT SPEAKERS VERY EARLY ON

4. DETERMINE WHETHER YOU CAN PAY SPEAKERS

5. PICK A COMFORTABLE VENUE

6. THINK ABOUT FEEDING GUESTS

7. LIVE IN YOUR SPREADSHEET

8. NAIL DOWN A CANCELLATION POLICY

9. LEVERAGE YOUR NETWORK

10. HIRE A TECHNICAL TEAM

11. ORGANIZE THE PRINTING

12. APPOINT AN EXCELLENT HEAD VOLUNTEER

13. EXPECT TO LOSE MONEY

At least expect to lose money at first. Running a conference is by no means a get-rich-quick scheme. It’s a lot of work for a very small amount of money, if you’re lucky. If you’re not lucky and you don’t get it right, the worst-case scenario will bankrupt you. There are ways to minimize risks, though. Setting up a corporation in certain countries, such as the UK and US, is a great way to protect yourself from personal risk. If you think you might have some money left over at the end, chances are you won’t. However, operating at a loss is still very rewarding as long as you are prepared for it; there are many more rewards than just the money to be made. If you do make money, that’s a great bonus, something to be proud of, and a perfect foundation on which to build a sustainable business and to put on an even better event next year.

14. PREPARE, PREPARE, PREPARE, THEN PRAY

15. GET FEEDBACK

 

TEDx Experience

 

I’m assuming we have all heard of Ted talks etc.

 

https://medium.com/tedx-experience/how-to-organize-a-conference-567fb50ccdbd

 

#1: Validate the Need

#2: Know What Type of Event you‘re Creating

#3: If You Don’t Sweat the Details, Attendees Will

#4: Seek Professional Help

#5: Assign Teams from the Start

#6: Be a Role Model

#7: Treat it Like a Business

#8: Sell — but Don’t Sell Out — to Sponsors

#9: Let People Breathe (and Pee)

#10: Be Prepared to Pay — or Walk Away From — Speakers

#11: Herd Speakers Until They’re Up There on the Damned Stage

#12: The Place is a Platform

#13: Programming is Curation and Design

#14: Be Prepared to Fill Dead Space On-Stage

#15: Design how you’ll Capture Feedback

#16: There’s not always an Undo Button, so Decide with Care

#17: Plan Time to Attend Your Own Damned Conference

#18: And Don’t Forget to say Thank You

 

Christine Kane

(I don’t know who this is, but the advice sounds alright)

 

http://christinekane.com/retreat-planning-101-how-to-host-your-own-retreat/

 

1 – Build a List of Ideal Clients

2 – Name Your Retreat

3 – Decide How Many People You Want at Your Retreat

4 – Choose a Time-Span for Your Retreat

5 – Choose a Location for Your Retreat

6 – Price Your Retreat

7 – Outline the Content of Your Retreat

8 – Commit to a Date for Your Retreat

Bonus Tip #1:  Keep it simple

Bonus Tip #2:  Allow space

 

These three are probably a good starting point.

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s